Post Office Box 357, Williamston, Michigan 48895-0357 

Telephone: 517-655-5140 

Website: www.wclf.info

Email: contact@wclf.info 

 

MEETING MINUTES 

 

WILLIAMSTON COMMUNITY LIBRARY FOUNDATION 

 

BOARD OF DIRECTORS REGULAR MEETING 

Wednesday, 10 October 2007 

 

MEETING LOCATION:

Williamston Annex, 175 East Grand River, Williamston, Michigan. 

 

CALL TO ORDER:

The meeting was called to order at 7:03 p.m. by President, Susan Graff. 

 

DIRECTORS PRESENT:

John Brazier, Fred Campbell, Tom Clay, Marlene Epley, Susan Graff, Julia O'Connor, Fran Schaffer.  

 

DIRECTORS ABSENT:

Jeff Bartrem, Frank Kolasa-excused. 

 

INTRODUCTIONS/OTHERS PRESENT:

Bob Hanna 

 

ADDITIONS and CHANGES TO AGENDA/APPROVAL OF AGENDA:

Add:        Chamber of Commerce Business Lunch on 18 October 2007

 

PUBLIC COMMENT:

None. 

 

MINUTES OF 12 SEPTEMBER 2007 MEETING

Motion by Tom, seconded by Fred, to approve the minutes as written. No further discussion. Passed by voice vote.

 

TREASURER REPORT: 

Written report submitted.  

Discussion regarding having utility and water bills, property taxes and rent payments mailed directly to Tom's home address. This would eliminate lag time between collection of these items from the Post Office box and mailing/delivering them to Tom. The board agreed to this plan. Tom will draft necessary letter(s) and forward it to Marlene who will produce and mail the final.

Motion by Fred, seconded by John, to approve Treasurer's Report.

President Susan Graff stated that the financial report is accepted. No motion, no Board vote taken.

 

ANNOUNCEMENTS:

None 

 

ACTION ITEMS:

• Susan distributed copies of the letter from Nancy Williams, Director, Senior Center. Susan will also send a copy of the letter to Judith Taylor, Chairperson, WCLF Building Committee. Discussion about exploring a building design that would incorporate Senior Center needs. 

• Ryan Carver's eviction is in progress. 

• Susan has not yet obtained copies of the CADL Capital Campaign Feasibility Study. Susan sent questions to Sue Hill, Director, CADL, regarding the following CADL cost estimates of a new building:

  1. Can the costs that are covered under the current CADL millage be separated from the costs that would be covered by the proposed CADL millage.

  2. What happens if CADL owns the building and the operating millage does not get renewed the next time it is up for vote? 

        Tom pointed out that this question would apply to the City of Williamston if they owned the building; or any other public entity that is dependent upon public money.

• 1. • On 16 October, 2007 Susan and Leo will present to the DDA/TIFA board regarding WCLF rather than CADL capturing money for a new library building.

        Bob Hanna explained that the DDA/TIFA boards recommend expenditures to City Council and City Council makes the final decision.

        The current proposal is that the CADL millage vote be on the February 2008 ballot.

• 1. • Review Position Paper regarding WCLF plans for a new library building, negotiations with CADL regarding the WCLF property if the millage passes; role WCLF will play in planning/designing/constructing a new building. Susan noted comments regarding the content of the paper and will revise based on those comments.

     • Tom will start building a WCLF Capital Campaign Cabinet. Tom stated that we need to contract with Jan Quiring for guidance through the campaign process. Susan will contact Jan about submitting a new contract proposal.

     • Williamston Chamber of Commerce Lunch, Thursday, 18 October, 11:30 a.m. at Brookshire. Marlene cannot attend. Tom will attend. 

     • Field Trip to Hastings Public Library and Portland Public Library. Marlene will arrange.

     • Susan has not yet talked with Katie Van Allsberg about the idea of raffling the WCLF house. 

     • Property line between WCLF and River House Inn: Leo spoke with Scott Simmons and Sue Nichani about purchasing several feet of property from WCLF. Scott and Sue asked for a proposal from WCLF – measurements and asking price.  

Tom proposed that WCLF sell 4 feet to Scott Simmons and that we consult a professional regarding price.

Marlene will ask Leo to submit a recommendation of the amount of property/measurements that could be sold.

 

DISCUSSION ITEMS:

•  Bob Hannah said that the DDA purchased the property where the old car wash was for the purpose of building a canoe livery.

 

REPORTS:

• Building Committee – no report.

• Fundraising Committee – no report, September meeting was cancelled.

• Township Board meetings – no report. 

 

CORRESPONDENCE:

None 

 

PUBLIC COMMENTS 

None. 

 

BOARD MEMBER COMMENTS 

None. 

 

ADJOURNMENT 

Susan adjourned the meeting at 8:42 p.m.

 

Respectfully submitted: 

 

Marlene Ann Epley, Secretary 

 

 

 

                                                                Approved:14 November 2007