MEETING MINUTES
WILLIAMSTON COMMUNITY LIBRARY FOUNDATION
BOARD OF DIRECTORS
Wednesday, 12 March 2008
MEETING LOCATION:
Wheatfield Township Hall, 985 East Holt Road, Williamston, Michigan
CALL TO ORDER:
The meeting was called to order at 7:05p.m. by Vice President, John Brazier.
DIRECTORS PRESENT:
Jeff Bartrem, John Brazier, Fred Campbell, Tom Clay, Marlene Epley, Susan Graff, Fran Schaffert.
DIRECTORS ABSENT:
Frank Kolasa, Julia O'Connor
INTRODUCTIONS/OTHERS PRESENT:
Veronica Beecraft, Bob Hanna, Michelle Hyne, Jan Quiring, Nick Quiring, Randy Schafer, Leo Sheets, Judith Taylor, Chris Yelvington.
PUBLIC COMMENT:
None
MINUTES OF 13 FEBRUARY 2008 MEETING:
Motion by Fred, seconded by Tom, to approve as written, minutes from the 13 February 2008 meeting and the 22 February 2008 meeting. Motion passed by voice vote.
TREASURER REPORT:
Tom supplied a written report and also reported that to date, contributions totaling $2150 will be applied to the Friends of the Library $20,000 matching grant. Of that amount, $2000 is from WCLF board members. Motion by Fred, seconded by Jeff, to approve Treasurers Report as submitted. Motion passed by voice vote.
ANNOUNCEMENTS:
None.
PRESENTATION by RANDY SCHAFER, INGHAM COUNTY COMMISSIONER:
Mr. Schafer's serves two (2) year terms. He was first elected in 1984 and has been continuously re-elected ever since. The County Board of Commissioners is made up of sixteen (16) elected citizens. He distributed copies of the Ingham County Directory.
Mr. Schafer's concerns regarding the direction of county government:
In the next election the Agriculture Preservation Board will be asking for four (4) mills, road services will be asking for four (4) mills, and the CADL millage will be on the ballot.
CADL was formed in the late 1990s. The purpose of the CADL Board is run libraries, not to fund a museum. Impression 5 Museum would receive $48 million of the millage.
Historically the Williamston Library has not receiving much for the amount of money being paid by taxpayers.
Veronica Beecroft of CADL, will find out if a cost study was done for renovating the current downtown Lansing CADL building.
PRESENTATION by NICHOLAS QUIRING, ARCHITECT:
Nick and two of his colleagues worked on the conceptual design that he presented at this meeting. Nick explained the approach to developing the design for an environmentally sustainable building and the Energy and Environmental Design (LEED) Green Building Rating System™. More information about LEED can be found at USGBC.org. Some key points of this presentation:
Think regionally regarding greening Mid-Michigan and designing a building.
By its openness the library building would promote a sense of connection from Grand River Avenue to the Red Cedar River.
Consider how the site is situated relative to downtown Williamston.
The building has the potential of engaging Williamston and includes a porch to engage the community.
The roof facing south, in front, creates a first impression. This would be a vegetative roof which creates a thermal barrier for the building.
Grey water recycling.
Save as many trees as possible on the site and use the two walnut trees as anchors.
Judith talked about critical next steps that the Board needs to address with regard to this design concept.
ACTION ITEMS:
Petty Cash Fund for the WCLF Office:
Motion by Fran, seconded by Fred to establish a Petty Cash fund of $300. Passed by voice vote.
Acquisition of Beauty Shop Property Report – Jeff and John:
Jeff and John did not meet with the owners of the property. Jeff said the last name of the owner(s) is Bartig. He had an hour long telephone conversation with "Pam" who indicated that they [the owners] are open to discussing the possibility of selling the property.
Fran stated that it is important that WCLF pursue an Option to Purchase.
Board Covenant:
Motion by Tom, seconded by
Fred, to table the topic until the next meeting. Motion
passed by voice vote.
Marlene explained the proposed procedures for producing final versions of written documents. Tom moved to accept the procedures as explained, Fred seconded. Motion passed by voice vote.
Taste of the World Dinner – Signature Fundraising Event:
Tom Clay opposes having the signature event during Jubilee week because of his involvement with the Rotary Duck Race. The Board is committed to conduct the dinner this year with Susan as Chairperson. The subject was tabled until next meeting.
Fred discussed the importance of WCLF being visible and having current information about community activities and governance. Volunteers will attend meetings provide a brief report at WCLF monthly meetings. Brief reports can be e-mailed to Marlene prior to meetings (5 days) or can be an oral report at the meeting. Beginning immediately:
Frank and Susan will share Williamston City Council meetings;
John and Julia will share Wheatfield Township meetings;
Fran and Fred will share Williamstown Township meeting;
Marlene will cover Williamston Chamber of Commerce meetings (given enough notice) and any other meetings it is necessary for WCLF attendance.
DISCUSSION ITEMS:
All Discussion Items were tabled until the next meeting.
REPORTS:
John delivered a short verbal report on Wheatfield Township.
No report available regarding Williamstown Township.
Marlene supplied a written report for a City Council meeting.
Building Committee: Judith reported that the Building Committee will now be waiting for issues to be resolved by the Board. The property issue is critical. The Board also needs to decide how fare it wants to go with using volunteers on the project.
CORRESPONDENCE:
None
PUBLIC COMMENTS:
Michelle Hyne commented on how exciting the conceptual architectural plans are.
Randy Schaffer commented positively about the work being done by WCLF.
BOARD MEMBER COMMENTS:
None.
ADJOURNMENT:
Meeting adjourned at 10:20 p.m.
Respectfully submitted:
Marlene Ann Epley, Secretary
Approved by the Board of Directors on: 9 April 2008